Top 10 Team Management Apps of 2025

Why use SafetyCulture?

SafetyCulture is a free team management app that goes beyond simple task allocation and project management. SafetyCulture offers smart checklists that can be used to track team progress and monitor compliance with internal and external standards. Track the progress of individual team members in a certain project with regular inspections and conduct deeper analyses with logic fields that enable you to trigger follow-up questions, evidence, or actions, ensuring any problems are addressed immediately and all steps of a task or project are followed. 

SafetyCulture also works with SHEQSY lone working app. Improve your processes by effectively managing your members when they’re out of the office with SHEQSY. 

Features:

• Improve communication among team members with Heads Up

• Report problems in management or projects with Issues, and assign corrective Actions that sets proper expectations 

• Keep track of team and project progress with analytics 

• Set your checklist responses to be in paragraph form to accommodate details, or in multiple choice form for easy monitoring

• Schedule inspections within the SafetyCulture app to regularly check up on your team members and their progress on their tasks

• Connect sensors to checklists to observe the status of different assets necessary to a member’s performance or a project

• Integrate different workflow software such as Slack and Google Suite for easier management 

• Improve management practices with Management and Leadership courses with Training

• Export completed checklists into Word or PDF files for local storage, or weblinks for digital sharing

Why use Workvivo?

If you want to improve communication among your team members, consider using Workvivo. This team management app works like a social media platform, but for your team or workplace only. Allow your members to customize their profiles, view updates from you and others, and communicate with each other more seamlessly. 

Features:

• Contact anyone in your team or organization with the People Directory

• Schedule events with the in-app calendar

• Host podcasts and share news articles 

Why use Hypercontext?

Improve your team meetings with Hypercontext, a team management app focused on organizing tasks, streamlining meetings, and setting goals. Use Hypercontext to create meeting agendas and follow them with each member, all in one place. 

Features:

• Get feedback from your team members with surveys sent out after every meeting

• Email notes from meetings automatically

• Use suggested questions to keep the conversation going

Why use Kipwise?

Kipwise is a wiki solution that you can use for information sharing and recording. This team management app allows for multiple users to work on one document at the same time, as well as comment and tag others on each other’s works to ensure only the right information is being shared to the team. Wikis created on Kipwise can also be used for onboarding, product creation and management, and remote working. 

Features:

• Integrate with Slack, OneSDrive, Google Drive, Dropbox, and more

• Download Chrome or Safari extension to search across tools and integrations

• Use Artificial Intelligent (AI) to search through different documents and notify you when certain announcements or tags are read 

Why use Connecteam?

Manage large teams or a company with Connecteam. This team management app also works as a business operations platform, allowing you to not only track your members, their schedules, and their tasks, but also their payrolls, onboarding, and timesheets. 

Features: 

• In-app chat rooms for contacting team members

• Dedicated features for team engagement such as surveys, real-time polls, and more

• Manage and organize documents on your team members in one place

Why use Clockify?

Keep track of your team’s productivity, time, and project progress with Clockify. This time and team management app allows you to manage and record your members’ time usage in a timesheet and a calendar, ensuring everyone has ample time to work on their specific tasks and there is no overlap or rushing. 

Features:

• Supports offline use

• Tracks time offs, breaks, and holidays

• Records both recurring and one-time expenses 

• Comes with Pomodoro timer 

Why use GanttPRO?

For team project management and task delegation, consider using GanttPRO, a team management app based on Gantt charts. View your project’s progress at a glance with each team member’s role and schedule in one place. You can also change the view of your Gantt chart into a grid, board, or portfolio view depending on your needs. 

Features:

• Attach files to your Gantt chart as a whole or per member’s task

• Apply filters to get the most important details from your charts

• Turn on auto-scheduling to recalculate changes in schedules and tasks 

Why use Trello? 

Trello is a team management app that utilizes boards for organizing meetings, task assignments, and projects. Trello also works like a team project management app wherein you can assign tasks to different members of your team and sort them according to the kind of task at hand, their deadlines, and further organize them with multiple boards per task or member. 

Features:

• Add deadlines and schedule notifications

• View your tasks in a table or calendar form as needed 

• Sort your entries per member 

• Enable location tracking and viewing with Google maps

Why use Proofhub?

ProofHub is a team management app and centralized digital workplace all in one. Manage tasks and subtasks, assign them to the right people, and create workflows from one platform, and talk to your team members about it through in-app chats and mentions. Managers and team leaders specifically can also view their members’ tasks, milestones, and schedules with different dashboards.

Features:

• Managers can request and approve documents in-app

• Multiple language options

• Reports for different members and tasks available 

Best For: Team managers to oversee their team 

Pricing:

Why use Weekdone?

Create, manage, and implement Objectives and Key Results (OKRs) among your team members with Weekdone. This team management app is useful for quarterly or seasonal goal setting and updating, both on a personal and team level. Conduct weekly check-ins with your members and coaching programs for self-improvement with in-app OKR resources, examples, and training plans. 

Features:

• Dashboards to view progress 

• Live OKR chat support

• Free OKR training and resources