What is Enterprise Document Management Software?
Enterprise document management software is a digital tool that allows enterprise managers to manage your organization’s documents. With this type of software, you can store your files on a digital space, securing them from risks, and ensuring that only authorized individuals have access to the documents. While these platforms work as a digital filing cabinet, their functionality exceeds traditional document management methods. Using an enterprise document management software, you can search for documents, send them to relevant people, and even edit them on the fly. This way, you enhance efficiency and productivity across various departments.
Importance
There are various benefits to adopting document management software for your organization. This includes the following:
Enhanced Collaboration
The best document management software offers real-time access and collaborative edits. This allows employees to access and edit documents wherever they are, breaking the barriers that you have to deal with when using paper documents.
Improved Compliance
With the right enterprise document management software, you can ensure that employees always follow standard procedures when creating and editing certain documents. That way, you can maintain your organization’s compliance while they edit and create documents.
Key Features
Here are some of the key features you need when adopting enterprise management software:
Optical Character Recognition (OCR)
OCR technology in Electronic Document Management Systems (EDMS) converts scanned documents into searchable and editable data. This is particularly useful for organizations transitioning from physical to digital document management.
Integrations
The ability to integrate with other enterprise systems such as Customer Relationship Management (CRM) or Enterprise Resource Planning (ERP) enhances the overall functionality of any EDMS. This ensures a cohesive digital ecosystem.
Choosing the Right Software
Here’s a breakdown of the list above to help you choose the best software for your needs.
Enterprise Document Management Software | Free Version | Paid Plan | Mobile App |
SafetyCulture | Yes | $24/user/month* | Yes |
M-Files | No | Contact vendor for pricing | Yes |
DocuWare | No | Contact vendor for pricing | Yes |
LogicalDoc | Yes | Contact vendor for pricing | Yes |
Dokmee | No | Contact vendor for pricing | Yes |
Revver | No | Contact vendor for pricing | Yes |
Zoho Workdrive | No | $2.50/user/month for a minimum of 3 users* | Yes |
* billed annually
