What is a Maintenance App?
A maintenance app is a tool that enables businesses to manage their maintenance activities by planning, analyzing, monitoring, and documenting all the tasks involved in sustaining an organization. It helps ensure business longevity by increasing the visibility of the maintenance routines performed within an organization. With the use of a maintenance app, you can maximize your assets, resources, capitals, and productivity time.
How Does a Maintenance App Help My Business?
Routine maintenance might sound simple, but it becomes harder to consistently perform as the work becomes more complex. Details might be missed and some inspections and tasks may be skipped outright if they’re deemed too bothersome to complete. A maintenance app or app maintenance can place controls to prevent non-compliance with organizational and regulatory standards, and help your company perform at peak level. Simply put, a maintenance app helps you oversee your company better. An effective maintenance app should:
grant easy access to data relevant to the maintenance and operation of your company;
make inspections, assessments, and evaluations faster, more efficient, and more reliable; and
be flexible enough to integrate seamlessly into your workflow and ultimately improve it.
Top Features
Maintenance app, also known as maintenance software or maintenance management software, is used by wide-ranging businesses from various industries. Although its functionality and importance can differ per organization, what are the top features that a maintenance app should have?
Maintenance work checklists
Scheduling capability
Maintenance request portal
Preventive/proactive maintenance
Work order capability
Inventory tracking
Asset management
Vendor/customer portal
Reports and analytics
Mobile access
Top Use Cases for a Maintenance App
Maintenance app helps you achieve an efficient and effective maintenance operations for your facilities, assets, equipment, and inventory by proactively scheduling necessary inspections and implementing corrective actions. Below are the top use cases for maintenance app in your business:
Work Order
Work orders are authorized requests for maintenance, repair, or other types of work assigned by a supervisor, manager, or client, to a person or group with the appropriate skillset. They outline the details of the work being requested such as quality and quantity, due date, persons assigned, and additional notes.
Vehicle Maintenance
Vehicle maintenance is an essential process for companies that make use of freight transport either as a service or to deliver their products. This also applies to taxi, car-service, and other car rental companies that use vehicles as their main income generator. Keeping vehicles in good condition through proper maintenance boosts productivity by maximizing the time vehicles spend on the road and minimizing the risk of downtime due to mechanical breakdown.
Building Maintenance
To ensure that a building (commonly residential, but may also be industrial) retains its functionality and structural integrity, regular inspections are done as part of building maintenance routines. A building’s structural foundations and aesthetic assets need to be thoroughly inspected every year or so to ensure not only safety but also the quality of living for its tenants.
Facility Maintenance
Facility Condition Assessments (FCA) are commonly performed as the first step when doing facility maintenance. FCAs differ from regular building maintenance inspections because their primary purpose is to triage areas and aspects of the facility in need of greater repair or maintenance work, whereas building maintenance inspections provide more of a general overview of its status.
Server Maintenance
A computer server hosts a vast network of clients, making routine upkeep important to ensure that it can handle the workload, achieve optimal performance, and prevent unwanted downtimes. IT professionals typically do server maintenance checks on a daily, weekly, or monthly basis based on necessity.
Customer Success Story
Discover how Infravision—a leading provider of versatile powerline stringing systems for aerial construction, uses SafetyCulture to carry out their maintenance operations regularly. SafetyCulture’s Issues feature in particular, enabled workers to increase operation visibility by quickly flagging any incidents, hazards, or equipment malfunction as soon as they happen.
“We’re able to ensure that we have a real direct link with our frontline workers and our customers, and it’s a two-way street. It’s about empowering our frontline workers to be able to notify us of anything that’s happening out there in the field or in the factory.”
– Paul Crawford, Director of Operations
Below are ready-to-use maintenance-related checklists you might find useful:
