Preliminary Hazard Analysis Template

What is a Preliminary Hazard Analysis Template?

A preliminary hazard analysis template is a structured document used to identify potential hazards early in the planning or design stages of a project, process, or system. This proactive assessment method helps teams pinpoint risks that could cause injuries, equipment damage, or environmental harm. Using a template for conducting PHAs, organizations can ensure that safety measures are designed and implemented before a hazard can escalate into an incident.

Benefits of Implementing a Preliminary Hazard Analysis Template

Implementing a preliminary hazard analysis template is essential for organizations aiming to enhance safety and risk management. Here are the key benefits of using this digital tool:

• Streamlined risk assessment process – A preliminary hazard analysis template provides a structured approach to identifying and assessing potential hazards early in the project planning phase. This streamlined process analysis allows Occupational Health and Safety (OHS) managers and risk assessment teams to quickly pinpoint risks, ensuring that safety measures are already integrated from the start of the project.

• Enhanced collaboration and communication – By utilizing this digital template, teams can upload files and photos, facilitating better safety communication among project stakeholders. This feature allows all team members to visualize workplace hazards and safety concerns, fostering collaboration and informed decision-making.

• Efficient action assignment and tracking – A preliminary hazard analysis template allows users to assign specific actions to team members directly within the tool. This ensures accountability and facilitates tracking of risk mitigation efforts, leading to timely resolution of safety issues.

• Improved documentation and compliance – Utilizing this checklist enhances documentation quality and ensures compliance with industry regulations. A well-organized record of hazard analyses can be invaluable during safety audits and inspections, demonstrating a commitment to regulatory compliance.

• Proactive risk management – Implementing a preliminary hazard analysis checklist allows organizations to adopt a proactive approach to risk management. By identifying hazards early, teams can develop effective strategies to mitigate and reduce risks before they escalate, ultimately protecting both personnel and assets.

What to Include in a Preliminary Hazard List Template

By integrating a preliminary hazard analysis checklist, Environment, Health, and Safety (EHS) managers, risk assessment teams, and safety professionals in high-risk industries can significantly enhance their overall project management. Aside from promoting safety, this digital tool also drives operational efficiency and safety compliance. To get its benefits, here are the usual components of a preliminary hazard analysis template:

• Process overview

• Hazard identification table

• Risk assessment matrix

• Action plan for hazard mitigation

How to Create a Preliminary Hazard Analysis Checklist

Using a preliminary hazard analysis template is critical for organizations in high-risk industries like construction, manufacturing, and energy, among others. Below is a step-by-step procedure on how to create an effective preliminary hazard analysis checklist:

1. Assemble the team.

Start by forming a multidisciplinary team to get diverse perspectives that result in a comprehensive preliminary hazard analysis. Ensure each member understands the project scope and operational context, as this will help in accurately identifying hazards.

The preliminary hazard analysis team is usually composed of the following personnel:

• EHS Managers – experts on environmental, health, and safety protocols

• Risk Assessment Teams – professionals who can evaluate the likelihood and severity of potential risks

• Project Engineers or Planners – those familiar with the technical aspects of the project

• Workers or Operators – frontline workers who understand the on-ground realities

2. Review the scope and gather information.

Gather all relevant data about the project or system under evaluation. This includes understanding the specific tasks, equipment, materials, and work environments involved. Reviewing the scope ensures that all potential hazards are accounted for in the template. High-risk industries often deal with hazardous equipment, toxic materials, or extreme environmental conditions, making it crucial to have all pertinent information at hand.

3. Identify and list hazards.

Identify potential hazards for each task, material, or piece of equipment. High-risk industries should consider factors like moving machinery, chemical exposure, electrical risks, and environmental hazards. List these hazards clearly in the template to ensure every team member understands the risks associated with the project. This step helps create a complete hazard profile, which is the backbone of effective risk management.

4. Assess risk severity and probability.

Evaluate the severity and likelihood of each risk. This involves estimating the potential consequences and how likely the hazard is to occur. For high-risk industries, hazards are often categorized as high, medium, or low risk based on a combination of these factors. However, a 5×5 risk matrix can also be used to comprehensively assess which hazards needs immediate intervention or more stringent control measures.

5×5 Risk Matrix Example

5. Determine control measures.

After assessing risks, document the control measures to mitigate each hazard in the template. Control measures in high-risk industries may include the following:

• Engineering controls – enhancing equipment or redesigning systems to reduce hazards

• Administrative controls – developing and implementing policies, procedures, or training to minimize risk

• Personal Protective Equipment (PPE) – providing proper safety gear for workers

Ensure the template includes fields for both current controls and recommended actions, specifying timelines and responsible personnel for each action.

6. Monitor, review, and update the template regularly.

A preliminary hazard analysis isn’t a one-time task. EHS managers and risk assessment teams should monitor the effectiveness of controls and update the template as the project progresses or when new hazards emerge.

High-risk industries are dynamic, and changes in processes, materials, or environments can introduce new risks. A section in the template for review dates ensures that the PHA remains current and responsive to ongoing safety challenges.

To see what EHS inspectors can do with a preliminary hazard analysis checklist, here is a filled-out sample report:

Preliminary Hazard Analysis Template Sample Report | SafetyCulture