Request for Quotation Template

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This RFQ template can be used by procurement officers and purchasing managers to structure their request for quotation and ensure that they provide all of the necessary details to suppliers and vendors. Use the request for quotation template to do the following:

Provide a short background to introduce the company and why it needs the product/service
Record pre-qualification requirements so that only qualified suppliers and vendors proceed with the RFQ
Request a quote for a product, service, or a combination of products and services
Ask suppliers and vendors to submit a price breakdown of itemized costs
Include answers to frequently asked questions before sending out the RFQ

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What is a Request for Quotation (RFQ)?

What is a Request for Quotation (RFQ)?

A Request for Quotation (RFQ) is a document prepared by a buyer, such as a procurement officer, to get price quotes for a specific product or service from suppliers or vendors. It usually contains the requirements set by the buyer, the product quantity or length of service (e.g., number of hours), and any additional information that could help the supplier or vendor in submitting a detailed and accurate quote.

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Request for Quote Template

This RFQ template is ideal for project-based quotations. Procurement officers and purchasing managers can do the following with the request for quote template:

Record the details of the requesting company, including name, address, phone, email, and name of contact person
Provide more information on the project, such as who the project lead is, their contact details, project objectives, goals, and background
Require the vendor to submit their best price for the product or service

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